Procurement and Contracts

The Procurement Section ensures that all materials, supplies, equipment and services are acquired at the lowest possible cost, consistent with the quality required, and in compliance with the Virginia Public Procurement Act.

The Virginia Department of State Police is committed to ensuring fair consideration of all suppliers in its procurement of services, supplies, and construction.

Email: procurement@vsp.virginia.gov

Phone: (804) 674-2487

Mailing Address: P.O. Box 27472 Richmond, VA 23261-7472 Attention: Procurement

The Virginia Department of State Police is committed to ensuring fair consideration of all suppliers in its procurement of services, supplies, and construction. The Procurement Section of the Property and Finance Division ensures that all materials, supplies, equipment, and services required by VSP are acquired at the lowest possible cost, consistent with the quality required, and in compliance with the policies and procedures of the Commonwealth.

Doing Business with VSP

• Vendors who wish to do business with VSP must register with eVA. After completion of eVA registration, vendors must keep their account up-to-date to respond to VSP solicitations and be considered for an award.
• Vendors may need to complete a W-9 Request for Taxpayer Identification Number and Certification form.
• The Department of State Police encourages small-, women- and minority- (SWAM) owned businesses to compete for procurements. If SWAM eligible, vendors should certify with the Virginia Department of Small Business and Supplier Diversity as a small-, women-, or minority-owned business (SWAM) or micro business (Micro).

Policy and Manuals

• Virginia Public Procurement Act
• DPS Agency Procurement and Surplus Property Manual
• The VITA “Buy IT” Procurement Policy Manual
• The Commonwealth of Virginia Construction and Professional Services Manual
• The Commonwealth of Virginia Vendors Manual

Additional Resources

• For questions about the Commonwealth’s statewide procurement rules, contact the Virginia Department of General Services.
• For small business support and certification questions, contact the Virginia Department of Small Business and Supplier Diversity.
• To register to do business with the Commonwealth, view bid opportunities, and more, go to eVA Virginia’s Marketplace.
• For questions about VSP procurement, bids or solicitations, email the agency procurement office.
• For questions about invoices or paying bills, e-mail the Accounts Payable office.
• Search Future and Current Commonwealth of Virginia Procurements

State and Local Law Enforcement Equipment Procurement Program (The 1122 Program)

The National Defense Authorization Act (Section 1122) authorizes state and local governments to purchase law enforcement equipment, as delineated by law, through the federal government. Learn more about the State and Local Law Enforcement Equipment Procurement >>>

COMMONWEALTH OF VIRGINIA PROMPT PAYMENT POLICY

The Prompt Payment Act requires state agencies that acquire goods and services, or conduct business through contractual agreements with non-governmental and privately-owned businesses, to pay by the “required” payment due date for delivered goods and services.

The required payment due date is established by the terms of the contract; or if a contract is not in existence, thirty calendar days after the receipt of a proper invoice, or thirty days after the receipt of goods or services, whichever is later.

The Prompt Payment Act:

• Promotes timely vendor payments;
• Improves vendor relationships;
• Promotes competition;
• Reduces the cost of goods and services provided to the Commonwealth;
• Facilitates sound cash management; and
• Increases the investment potential for the Department of the Treasury (DOT).

Additional information regarding the Prompt Payment Act may be located at Department of Accounts Forms, Instructions, and Information.